Processing of (personal) data by the entity in charge of the online application process

Leading fo our privacy statement is the Dutch version  which can be found on the Dutch vacancy website. Below is a free translation  into English.         

At BaseNet we find it important that you know that you can rely on us to handle your (personal) data carefully and confidentially. This statement explains how BaseNet handles personal data that we process from  candidates in the context of an application procedure. BaseNet is responsible  for processing this personal data. For an explanation of how we handle personal  data in the context of our business activities, please visit our website.

        

Contact details:

BaseNet Internet Projects B.V.

W.G. Plein 568

1054 SJ Amsterdam

+31 20 6855031

https://www.basenet.nl

    

Personal data that we process from candidates

- Name and surname;
- Address and place of residence;
- Date of birth;
- Sex;
- Country (nationality);
- Phone number  and email address;
- Curriculum Vitae (CV);
- Work experience;
- Availability;
- Certificates and diplomas;
- Correspondence about application;
- Screening results;
- Any other information that you have optionally provided.    

We do not process personal data that we have not obtained directly from you.

        

For what purpose and on what basis we process personal  data

We process personal data to be able to carry out the recruitment and onboarding of our employees. The personal data you have provided to us will be processed for the following purposes, among others:

- To contact  you for the application procedure;
- To  investigate suitability for a position;
- To perform a  screening (optional);
- To conclude  and execute an agreement with you;
- To comply  with our legal obligations;
- To start an  employee-employer relationship with you.        

The processing takes place on one of the following  bases:

- The processing is necessary for entering into and  performing the agreement between you and BaseNet;
- The processing is necessary for compliance with a  legal obligation;
- Consent.        

Automated  decision making

BaseNet does not take decisions on matters that can have (significant) consequences for people based on automated processing.

How long we store personal data

BaseNet does not store your personal data for longer than is legally allowed and no longer than is necessary to realize the purposes for which your data is collected. We will remove all your data and other documents from our HR system within one year of the completion of the application procedure, unless agreed with you otherwise. We keep it for a year to dispose of the necessary information for a possible next application, for example the outcome of previous interviews or assessments.

If you are hired, we will include your details in your personnel file. All retention periods that we use for this are included in our internal privacy policy.

Sharing personal data with third parties

The data and documents you provided are only used for our application procedure. They are not accessible to third parties.

Cookies or similar techniques that we use

When you visit our website, cookies may be placed on your computer, tablet or smartphone. If you want to know more about this, you can read our Cookie Statement, which can be found on our website.

View, modify or delete data

You have the right to view, correct or delete your personal data. In addition, you have the right to withdraw your consent to the data processing or to object to the processing of your personal data by BaseNet and you have the right to data portability. This means that you can submit a request to us to send the personal data we have about you in a computer file to you or another organization indicated by you.

You can send a request for access, correction, deletion, or transferability of your personal data, or request for withdrawal of your consent, or objection to the processing of your personal data to avg@basenet.nl. You can also contact us here with questions about this privacy statement. We will respond to your request as soon as possible, but within four weeks. We will contact you if we need additional information from you to fulfill your request or to verify your identity.

BaseNet would also like to point out that you have the option of submitting a complaint to the national supervisory authority, the Dutch Data Protection Authority.

How we protect personal data

BaseNet takes the protection of your data seriously and takes appropriate technical and organizational measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification or any other form of unlawful processing. The measures are aimed at preventing unnecessary collection and further processing of personal data. In doing so, BaseNet will weigh the nature of the processing against the measures to be taken. If you have the impression that your data is not properly secured or that there are indications of misuse, please contact us via the e-mail address avg@basenet.nl or by telephone on +31 20 6855031.

Confidentiality

For the application procedure of BaseNet it is necessary that we have access to your personal data. In order to guarantee the protection of your personal data here, all personal data viewed by BaseNet, or of which BaseNet otherwise becomes aware, will be treated as confidential.

Amendments

BaseNet reserves the right to make changes to this privacy statement. We recommend that you regularly check whether anything has been changed.

Questions

Do you have any questions? Then you can always contact  us via the e-mail address avg@basenet.nl or by telephone on +31 20 6855031.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.